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  second bulletin    

 
Ginzburg Centennial Conference on Physics
will be held May 29-June 3, 2017 in Moscow


Vitaly Ginzburg, a Nobel Prize winner and full member of the Russian Academy of Sciences, worked at the Theory Department of the Lebedev Physical Institute since 1940, and headed the Department from 1971 till 1988.
 
 
This Information Bulletin concerns the use of your Personal account and the following points:

(1) VISA APPLICATION PROCEDURE,
(2) CHOICE OF ACCOMMODATION,
(3) YOUR ARRIVAL and DEPARTURE,
(4) TITLE and ABSTRACT of YOUR TALK,
(5) PAYMENT of the CONFERENCE FEE
 
 
GENERAL REMARKS

All information needed by the Organizers in order to make arrangements for your visit should be communicated via your Personal Account at the Conference site.
You can add the information gradually.

As the first step, we ask you to complete the formal registration at the conference site. In the Registration form, please verify the spelling of your name, fill the affiliation field, and answer three questions regarding your stay in Moscow.

To securely login to the Registration form (and later to enter your Personal account page, please follow the link "account login" and use the following login and password:

login: yourlastname
password: yourlastname

You can change the password just after you have logged in or at a later stage (by pressing the "Change Password" button at the top).
To save the information and finish the registration procedure, please do not forget to press the "Submit" button at the bottom of the Registration form.
 

 
(1) PERSONAL INFORMATION needed for the VISA APPLICATION

Filling the visa information block at your Personal Account is necessary for all participants and accompanying persons who need a Russian entry visa.
For each participant and accompanying person, we will prepare the documents needed for visa application as required by Russian authorities.

Please note that a tourist visa is not suitable to enter Lebedev Physical Institute.

Applying for a visa requires a hard copy of the official invitation. We will produce it based on:

  • the information you provide in the Visa block of your Personal Account;
  • a scanned version or photocopy of your passport page(s) containing the holder's photograph and name, the passport number, and the expiration date. These scanned page(s) should also be uploaded to your Personal Account.
The procedure of obtaining a Russian visa may be slightly different in different countries and depends, for example, on your travel plans inside Russia (to be specified in the visa block of your Personal Account as well).

ALL THE NECESSARY DATA for the visa application MUST BE RECEIVED BY THE ORGANIZERS NO LATER THAN MARCH 15, 2017
 

 
(2) CHOICE OF ACCOMMODATION

The Organizing Committee recommends the Korston Hotel Moscow****.
The hotel is located within walking distance (10 to 15 minutes) from the Lebedev Institute.

It is our pleasure to offer discount prices for the duration of the Conference. Depending on the chosen option, the discount price ranges from Euro 110 to 140. For example, the Comfort Single option is Euro 110 - 120 per night.

Precise prices (fixed in Russian Roubles), details on two types of payment, and selection of a particular accommodation option are available in the Accommodation block of your Personal Account by pressing the "UpdateAccommodation" button.

Please make your final decision concerning the accommodation in the Korston Hotel no later than April, 15. The discount prices apply if the payment is made no later than March, 30.

In case you prefer finding an accommodation in Moscow by yourself, please choose "No" in front of the correspondent question ("Do you need accommodation in Moscow? ").
However, an additional reason why we recommend the Korston hotel is that this simplifies the visa support routine.

For participants with Russian affiliation, there is an opportunity to stay in the Hotel "Akademicheskaya". In case you prefer to stay in "Akademicheskaya," please choose this option in the Accomodation block of your Personal Account. Precise prices will be communicated by e-mail after you choose and save this option.
 

 
(3) ARRIVAL and DEPARTURE

To facilitate the organization of the conference, please provide the arrival/departure information in the relevant block of your Personal Account.

By default, the transfer to/from the airport is left to your responsibility; the relevant logistics is relatively easy, and airport-specific suggestions and guidance will appear on the conference site later.

As another option, transfer between the airport and the hotel on your arrival and departure is provided by our partners "TRIUMFF service" at an additional cost. To use it, please choose the corresponding option in the "ConferenceFeeDetails" section of your Personal Account.
 

 
(4) TITLE and ABSTRACT of YOUR TALK

The estimated time of a talk will be 20 to 30 minutes, but the actual schedule may vary in different sections. There will be a very limited number of 40-min plenary talks for general audience in theoretical physics.

We also plan to publish abstracts of the talks as a booklet before the conference and make it available to the participants. The size of an abstract should be 5-15 lines (in no case exceeding 25 lines). Please submit definitive TITLE and ABSTRACT of your talk via the Title/Abstract block of your Personal Account. Because preparation of the booklet will take some time, please submit your abstract no later than April 15, 2017.

If you need to mention coauthor(s) of your work, please indicate their names and affiliation(s) in the Comment field.
If you have already sent us a preliminary title and/or abstract, please do submit the final versions via your Personal Account. Please do not forget to have all your favorite (La)TeX macros defined in your contribution.
MSWord special symbols and symbols from national alphabets are not allowed.
 

 
(5) REGISTRATION FEE

The reduced conference fee is 22,000 Russian Roubles (approximately Euro 350) for a participant and 11,000 Russian Roubles (approximately Euro 175) for each accompanying person if payed no later than 30 March, 2017. If payed after 30 March but before 15 May, the fee is 28,000 Russian Roubles (approximately Euro 444) for a participant and 14,000 Russian Roubles (approximately Euro 222) for an accompanying person. The fee covers a welcome party, coffee breaks, everyday lunches, handout materials, banquet and other organizational costs.
For participants with a Russian affiliation, the participation fee is 6,000 Russian Roubles (due to an additional financial support) if payed no later than 30 March, 2017 and 8,000 Russian Roubles if payed later than 30 March but before 15 May, 2017. This reduced fee does not cover the banquet.

To pay the conference fee please follow the procedure described at the bottom of your Personal Account page in the Conference Fee Details block.
Please note that the Organizers are unable to cover any transaction charges.

For a better control of the transfer, it would be appreciated if you inform the Organizing Committee via the "Add comment" field in the Conference Fee Details block or by email (gc2@lpi.ru) when the payment is actually made.
The status of your payment will be displayed at your personal account.
 

 
FINAL REMARKS

Summary of the deadlines:

  1. choice of accommodation, 15 April;
    payment for the accommodation with discount, 30 March;
  2. visa-related information, 15 March;
  3. title and abstract of your talk, 15 April;
  4. latest payment of the conference fee, 15 May;
Sometimes (especially when you change location) the system will ask you to enter the login and password twice at the login. This is a normal security feature of the system.

In case of any problems, do not hesitate to ask for help via conference e-mail (gc2@lpi.ru).
 

 
Addresses for correspondence:
 
GC2017 Organizing Committee,

Tamm Theory Department
Lebedev Physical Institute,
53 Leninsky Prospect, Moscow, 119991 Russia

E-mail: gc2@lpi.ru
web site: http://gc2.lpi.ru
Your conference account personal page: https://gc.lpi.ru/db/personal.pl
 

 

With best regards and looking forward to seeing you in Moscow.
GC2017 Organizing Committee

 


© 2017, Lebedev Institute, Tamm Theory Department Last update: February 17, 2017